FQHC Case Study

Goal

THE GOAL:

GPW Health Center wanted to improve the patient experience by getting waitlisted patients the care they needed sooner and by making it more convenient for all patients to provide post-appointment feedback.

To get waitlisted patients essential care quickly, we needed to find a better way to notify them about available appointment slots. Luma Health helped us streamline our response to cancelled appointments and refill them more efficiently. We’ve seen the immediate impact of automation. Patients are happy to get care sooner, our staff spends less time managing the phones, and we’re retaining revenue that would have been lost to cancellations.”

David Calderon, COO

GPW HEALTH CENTER

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THE PROBLEM: Manual patient outreach was time consuming and unproductive

For GPW Health Center — an FQHC in Virginia — manual patient outreach wasn’t efficient or effective. Tasks such as contacting waitlisted patients to refill appointment cancellations required front office staff to spend hours calling patients. Following up with patients to collect feedback post-appointment also demanded too much time and attention. Patient outreach needed an upgrade.

solution

THE SOLUTION: Automated messaging improved communication throughout patient journey

GPW Health Center implemented a mobile-first approach to communication. By automating outreach with Luma Health’s HIPAA-compliant, two-way text messaging, GPW Health Center reached more patients, filled more cancelled appointments, successfully captured patient feedback and earned more positive reviews.

Increase

THE RESULTS: Partnering with Luma Health, GPW Health Center achieved:

  • $30,000+ in additional revenue from appointments filled by Automated Waitlist in just 7 months
  • 59% of messages delivered received a patient response
  • Doubled Facebook reviews, average 4.3 star rating

LEARN MORE ABOUT OUR CUSTOMER OUTCOMES

CUSTOMIZED ROI CALCULATOR

INTERACTIVE CALCULATOR

TOTAL PATIENT ENGAGEMENT PLATFORM™ FEATURES

Automated Waitlists

Automated Waitlists

Automatically offers waitlist patients available appointments

Collaboration Hub

AI Appointment Reminders

Reduces patient no-shows by enabling patients to easily confirm, cancel or reschedule 

Patient Feedback

Patient Feedback

Streamlines collection of patient feedback and directs promoters to leave online reviews

REASONS FQHCs PARTNER WITH LUMA HEALTH

Calls

The average length of a phone call to schedule a medical appointment is 8.1 minutes.

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Text messages receive at least a23% higher patient response ratethan phone or email communications.

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Easy-to-book appointments factor into 5-star reviews. When asked, 68% of patients leave reviews.

SUPERCHARGING EHRs

eClinicalWorks + Luma Health means better experiences for patients and increased ROI for providers

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Bi directional sync

Bi-directional sync

Syncs in real time

Syncs in real time

Luma Health’s integration with eClinicalWorks’s EHR empowers healthcare practices with the most accurate and up-to-date patient information. This integration enables healthcare teams to automatically manage cancellations and quickly refill appointments with waitlisted patients.

Do you want to improve your referral process and see results like GPW Health Center?